Careers

Administrative Assistant/Receptionist at Fulcrum Therapeutics
Cambridge, MA, US
Location: Cambridge, MA
Department: G&A

Description

We are looking for Administrative Assistant/Receptionist to join our team and contribute to an outstanding research organization. This position will be the first point of contact for visitors and will also provide support for several functions in the company, including meeting coordination, operations support, and travel planning. This position requires a high level of customer service within the reception area. The Administrative Assistant will support various department heads & projects, making this a great position for someone looking to learn and development within an early-stage biotech company.

Responsibilities

  • Greet visitors; maintain tidy, welcoming and presentable reception area
  • Manage the main phone line, answer calls, direct callers, provide assistance and take concise telephone messages
  • Main point of contact for shipping (incoming/outgoing), coordinate scheduling of courier services
  • Coordinate and assist IT with computer presentations, seminars and ID badges for new hires/guests
  • Maintain the inventory for office/kitchen supplies, process weekly orders, ensure areas are well stocked
  • Maintain office telephone extension list and calendar of events
  • Schedule company meetings, recurring/standard meetings, events, etc. Work with meeting owners to reschedule any conflicts and track attendee list
  • Handle all food ordering for the office
    • Organize and order all company lunches, as well as smaller internal lunch meetings
    • Weekly grocery orders
  • Work with maintenance team to make sure office always stays clean and presentable
  • Help set up New Hires
    • Set up desk & door badge
    • Populate calendar
    • Welcome them on first day
  • Manage OfficeSpace software
    • Maintain desk count & moves
    • Create maintenance requests
  • Assist other employees with special/ad hoc tasks that may arise from time to time

Qualifications

  • Must be able to maintain a high degree of confidentiality
  • Proficient knowledge of Microsoft office suite including Word, Excel, Power Point and Outlook
  • Must be reliable, organized and possess multi-tasking abilities
  • Excellent verbal and written communication skills

People