Careers

Receptionist / Office Manager at Element Science
San Francisco, CA, US

Summary of Role

Element Science is seeking an exceptionally bright, flexible, poised and self-motivated Office Manager to support our rapidly growing team. As our office manager, you will have a massive immediate impact and considerable room for growth. You’ll manage our office’s daily operations, organize company events, and play a key role in creating an office environment that can inspire creativity and drive productivity for the business.

This is the job for you, if you…

  • Make the working environment in our San Francisco office productive and comfortable, managing everything from the basics (utilities, mail, working lunch catering, snacks, supplies, swag) to organizing all-hands meetings and team events (happy hours, off-sites)
  • Maintain general office appearance and operations, keeping the kitchen and conference rooms presentable, functional, and clean
  • Be the office ambassador by answering calls and welcoming guests and ensuring their hosts greet them in a timely manner
  • Facilitate work space needs, including maintaining the seating chart, ordering furniture, and assisting with office design as needed
  • Support CEO and leadership team helping with scheduling meetings and interviews
  • Managing payables, filing and keeping track of invoices, tracking and reimbursing expenses
  • Execute the little things that promote positive company culture through employee life events such as birthdays, anniversaries, new additions to the family
  • Assist our management team in recruiting scheduling and hosting on-site candidates
  • Execute the on-boarding process for new hires including coordinating computer and phone equipment procurement or processing and new hire orientation
  • Act as an extra Employee Experience reference point for general questions on holiday schedules, paydays, etc. and manage and execute general staff communication

Required Qualifications

  • Bachelor’s degree preferred with 3+ years’ experience as an Office Manager or similar role
  • The ability to own, anticipate, drive and balance multiple priorities in a fast-paced environment with diplomacy
  • Strong communication skills with employees at every level of the organization, attention to detail, resourcefulness, collaboration, time management, and organization skills
  • Have experience with event planning, including parties, corporate events, and employee engagement related activities
  • High energy and fantastic attitude; you take pride in creating a fun, productive, and aesthetic environment that inspires and brings teams together
  • Exceptionally organized and resourceful self-starter with incredible attention to detail, creative problem solving, and sense of urgency to manage high volume of tasks
  • Are entrepreneurial and take initiative – constantly be on the lookout for ways to improve both the office space and employee experience
  • Self-starter: you have the experience needed to make an immediate impact with little guidance
  • Outgoing and “roll up your sleeves” attitude to get things done quickly without sacrificing quality
  • Comfortable using web-based applications such as G-Suite, Box, Slack, etc

People